Minutes HCC#241 - April 6, 2021

Present (by zoom) President-Sue Dooley; Treasurer- Jean Whalen, Director - Robyn Elliott, Director-Bonnie MacDonald, Superintendent- Patrick Parnell, Canmar-Don Buck
Regrets- Secretary -Cheryl Hebb
Absent- Vice-President - Bernie Young
1) Approval of the minutes - The previous minutes were approved by email and posted to the web .
2) Superintendent’s Report -  our resident gardener began spring cleanup . He requested a further 2 hours with 2 people to finish the work . It was agreed unanimously to allow that request . The board also agreed to give Keith notice when the scaffolding  will be erected on pine/Victoria roads so that he can remove some plants from the area . There was a thank you on Butterfly garden website for our donation . A total of 70.75 from bottle fund turned over to Bonnie MacDonald . A sign will be erected at bottle return area reminding residents that garbage/food containers are NOT to be put in those recycle containers .
 New fire extinguishers (x3) have been put on each floor and 3 new ones in the garage . There is a new auto-door switch on the door from garage to lobby . New tenants will be moving into unit 209 . Canmar will send out all information regarding move in/out and Patrick will ensure guidelines followed . The light has been installed at wheelchair ramp . The AED has been installed below bulletin board in mailroom . Canmar has ordered a replacement set of pads as well . The machine will give you auditory directions when you open it for use ,  all other information on it's operation are stored in the office in our lobby .
3) Canmar - reported the back decks will be cleaned and Patrick will do it . another company  will be hired to remove the plastic overhead and replace the soffits . Timely notice will be given by Patrick to each resident . This work will start as soon as possible .  The garage will be cleaned June 26th . The carpets in the hallway will be cleaned June 28th .  We will use Revolution Ltd to do the work . Elevator permit acquired and installed . 
4) it was moved by Jean Whalen and 2nd by Sue Dooley to approve the draft audit as circulated . Motion carried . Jean Whalen had a question regarding the general audit questionnaire . Having received satisfactory answers on the motion ...motion carried . 
5)Roofing  repairs  - It was moved by jean Whalen and 2nd by Sue Dooley that we approve the bid of Coastal Restoration to complete the scaffolding, brick work and caulking  ,  on the pine/Victoria road side of  building in keeping with the reserve fund study . Motion carried . The company will be booked as soon as possible . 
Next meeting : June 7, 2021 @ 6:30pm